Yatflow

Sales deck for yacht management companies

Yacht finance and charter operations, made simple.

A minimal SaaS platform for fleet managers: fleet overview, receipt capture, approvals, reports, budgets and charter APA — without heavy, complicated software.

Fleet-readyFast onboardingCharter-ready

Yatflow

The problem fleet managers feel every week

Most systems can track numbers. The daily work around them is still slow.

Too much complexity

Heavy interfaces, too many clicks, and workflows built around accounting logic — not daily yacht operations.

Receipts arrive late

Captains and crew send receipts through WhatsApp, email or folders. Finance teams then chase missing details.

Approvals lack clarity

Who approved what, when and why becomes difficult to trace across vessel, office and owner-side stakeholders.

Yatflow focuses on speed, clarity and clean adoption on board.

Yatflow

Yatflow position

A lighter operating layer for yacht finance and charter workflows.

Capture

Scan receipts and invoice batches, then turn messy spending into structured, approval-ready data.

Approve

Give managers a clear approval queue with role-based visibility.

Report

Produce clean reports faster with data already organized.

Charter

Manage APA, trip expenses and charter summaries in one place.

Fleet

Operate multiple yachts from one simple workspace.

Control

Keep captain, manager and accountant workflows separated but connected.

Yatflow

Fleet Management

One clean workspace for every yacht under management.

Fleet managers can move across vessels and see cash position without opening separate spreadsheets or systems.

Yatflow

Live dashboard

Available funds, monthly spend, approvals and budget pressure in one view.

The manager sees the operational picture immediately: what is spent, what needs approval and where budgets need attention.

Yatflow

Accounts and transactions

Bank account, petty cash and card activity organized in one table.

Built for daily operations: categories, vendors, accounts, attachments and status are visible without extra complexity.

Yatflow

Bulk invoice scanning

Upload a batch of invoices. Yatflow structures the work.

Captains and office teams can drop several invoices into the scan queue. Yatflow reads the key data, assigns categories and prepares each item for confirmation.

Bulk uploadAdd multiple invoices at once instead of processing them one by one.

Auto extractionVendor, amount, currency, date and invoice details are read automatically.

Smart categoriesThe system proposes the right operational category and subcategory.

Suggested splitWhen one invoice covers different cost types, Yatflow can suggest a category split before saving.

This is where Yatflow saves real admin time: fewer manual entries, fewer mistakes, faster approval-ready data.

Yatflow

Approvals and payments

A simple action queue for items that need manager review.

The approval workflow gives yacht managers control without forcing captains and crew into a complex finance system.

Yatflow

Charter / APA module

APA balance, spending by category, client details and fuel cost in one charter workspace.

This is the wedge: Yatflow is not only expense tracking — it supports the financial reality of charter operations.

Yatflow

Reports

Management-ready spending overview with export and category breakdowns.

Reports are generated from the operational workflow, which reduces manual cleanup and missing context at month-end.

Yatflow

Budgets

Monthly and annual budget tracking with clear over-budget alerts.

Budget pressure becomes visible early, before a monthly report surprises the manager or the owner.

Yatflow

The core workflow

From receipt to report with less admin and fewer manual checks.

1. Receipt scanCrew or captain uploads receipts or a batch of invoices from mobile or web.

2. ExtractionVendor, date, amount, currency, category and possible cost splits are structured.

3. ApprovalManager sees what needs review and what is ready.

4. Role visibilityCaptain, manager, accountant and owner-side access stay clean.

5. ReportsManagement-ready reports are generated faster.

Result: less chasing, less manual entry, and a cleaner audit trail across the vessel and the office.

Yatflow

Mobile app for onboard teams

Crew and captains can track money flow and charters directly from mobile — fast, simple and ready for daily onboard use.

Home overview

See available balance, petty cash, this month spend and pending approvals at a glance.

MoneyFlow

Add and review entries quickly, with category visibility and clean filtering on the go.

Charters

Track APA budget, spent amount and remaining balance from a charter-focused mobile view.

Mobile matters because the cleanest reporting starts where the expense happens: on board.

Yatflow

Why a fleet manager cares

The value is not only “software”. It is operational speed.

Faster month-end

Receipts and approvals are already structured before finance starts compiling reports.

Cleaner vessel communication

Less WhatsApp chasing and less confusion between captain, manager, accountant and office.

Better owner confidence

Reports become easier to trust because the flow is visible, consistent and role-based.

What makes Yatflow different: fast, simple, and built deeply around charter workflows.

Yatflow

Suggested pilot

A low-risk way for a management company to test adoption and value.

1 yacht

Start with one active vessel or one charter-heavy yacht.

30 days

Track receipts, approvals and reporting speed for one cycle.

Core users

Captain + yacht manager + office/accounting user.

Success criteria

Less chasing, faster approvals, cleaner reports, positive captain adoption.

Best first sale: test Yatflow on one yacht where the current workflow is painful.

Yatflow

Invoice Memory

Every invoice becomes yacht intelligence

Yatflow does not just record expenses. It builds a searchable financial memory for each yacht.

Invoice memory per yacht

Every invoice is linked to the right yacht, vendor, amount, currency, category and date. The system remembers past suppliers, recurring costs and vessel-specific spending patterns.

Cleaner owner reporting

Managers can analyse what each yacht spends on engine room, harbour costs, crew, interior, APA and more over time.

Files stay connected

Upload invoices, contracts, reports or supporting documents. Yatflow keeps them connected to the right yacht and workflow.

Example

A broker reviewing a vessel before a sale can see the full technical history of the yacht — engine room services, equipment replacements, harbour costs and maintenance patterns — all extracted automatically from uploaded invoices. No manual logbook required.

Yacht finance and charter operations, made simple.

The problem fleet managers feel every week

Too much complexity

Receipts arrive late

Approvals lack clarity

Yatflow position

Capture

Approve

Report

Charter

Fleet

Control

Fleet Management

Live dashboard

Accounts and transactions

Upload a batch of invoices. Yatflow structures the work.

Approvals and payments

Charter / APA module

Reports

Budgets

The core workflow

Mobile app for onboard teams

Why a fleet manager cares

Faster month-end

Cleaner vessel communication

Better owner confidence

Suggested pilot

1 yacht

30 days

Core users

Success criteria

Every invoice becomes yacht intelligence

Invoice memory per yacht

Cleaner owner reporting

Files stay connected

Example

Walk through one real yacht workflow.